WCA Executive Committee Agenda
February 27, 10:00 a.m.
First Congregational Church,
Call to Order—Moderator Sue LeFeber called the meeting to order at 10:00 a.m.
EC Members in attendance—Bob Noble, Rob Brink, Sue LeFeber, Rae-Ellen Preuss, Cindy Bacon, Pam Roble
Absent—Ardie Johnson
Others in attendance—Louise Noble
Opening Prayer – Cindy Bacon
The opening prayer was offered.
Introduction of Guest: Jim Benz on the NACCC 2009 Annual Meeting
Jim Benz was unable to attend, so Sue LeFeber gave the report in his absence. Sue LeFeber and Jim Benz met with Lottie Jones Hood and Tom Richard to discuss the meeting. Regarding worship, they decided it was better to worship in the morning in the ballroom, rather than deal with the afternoon and bussing everyone to alternative location. They are looking at keeping Sunday afternoon free with side trips to various venues such as The Harley Davidson Museum, the Art Museum, Summerfest, the Milwaukee Zoo, a Brewers’ game, etc. Monday and Tuesday will then focus completely on business. In speaking of the Tuesday evening banquet, Laura Schneider will be contacted for the entertainment portion of the evening. The Host Committee will be looking for churches to host welcoming areas for people as they go from the airport to the hotels. Small excursions are being considered for before and after the meeting as well. We will probably not have the opening reception at the Art Museum, because of logistical concerns.
The Host Committee will have a conference call on April 16
at 1:00 pm CST, plus a meeting on Tuesday at the conclusion of the Annual
Meeting in
Approval of January Minutes – Cindy Bacon
Following the checking of emailed corrections, Rae-Ellen Preuss moved and Bob Noble seconded that the minutes be approved. They were approved unanimously.
We discussed the possible inclusion of our meeting minutes on the WCA website. Rob moved and Rae-Ellen seconded that the minutes be sent to Rick Hartley to include on the website. The motion was approved.
Reports
The only real addition to the income statement since our last meeting was a $500 donation from North Shore Congregational Church. Additional expenses include the Winter edition of the Wisconsin Congregationalist and some mailing expenses.
Total assets are $5667.47, which includes the Wakefield Fund’s $3004.66.
We checked the cost on printing and mailing the Wisconsin Congregationalist, to assess the new method implemented with this edition. We continue to update the mailing list. We are trying to find out if churches have a preference as to how many copies they would like to receive. We will put out a form at the Annual Meeting for people to fill in.
Rob Brink moved approval of the Treasurer’s Report, Rae-Ellen Preuss seconded. The motion was approved.
We have an estimate on our camp expenses,
which need to be approved by the committee.
Mini-Kamp will have an increase to $175 or $200 for their fee
(additional day and increased expenses), JH and SH will be increased to $275 or
$300. These two options will depend on
the email vote that is being taken by the Youth and
The JH counseling staff is filled. We are still waiting to hear about the completion of the SH camp staff.
Both JH and SH Rallies are upcoming this spring. All information is in the newsletter and on the website, and has been sent to churches.
Rae-Ellen’s letter was sent to all WCA churches in January. This letter was double-sided, with official letterhead and a WCA return address. In the letter Rae-Ellen targeted the Annual Meeting and things of interest for our members.
March 11 is the deadline for the next issue of the Newsletter. This issue will include Annual Meeting registration form, as well as news from the churches.
Ministers will meet next at the Ozaukee church.
WCTS will meet in March with Tom Richard presenting.
The NA would like us to have a
brochure or some information available at the Annual Meeting in
This committee has been meeting regularly and are getting closer to having a document (a revised constitution) to show at the Annual Meeting in April. The document will then be shown to the WCMA in the fall for their input, and voted on at the ’09 WCA Annual Meeting. Members-at Large would become Ambassadors with the local churches. The WCMA would become a sub-group of the WCA.
Action Items
Last year’s fees were: $10 registration ($15 for late fee), Dinner Friday $8, Breakfast Saturday
$3, Lunch Saturday $5
Sue spoke with the Judy Sporka at
Proposed Budget for 2008-2009
Income:
Annual meeting income $1000
Camp Fees $19,500
Camp other $150
Contributions $6500
Youth Rally Fees $500
Interest $0
Misc. $0
WCA Annual
Meeting Offering $100
Total $27,750
Expenses:
Annual meeting expenses $1000
Camp other $150
Youth Rally Income $500
NA Annual Meeting 2009 $3000
Misc. $0
Publicity/Office
Supplies $100
Total $25,450
Rob Brink made a motion to approve the proposed budget, Pam Roble seconded. The motion was approved.
Friday Night
5:30 pm Registration
6:00 pm Dinner
7:00 pm Worship—Sam Schaal
7:30 pm Keynote speaker—Les Longden
Saturday
8:00 a.m. Breakfast/Registration
8:30 Morning Devotions
8:45 John Carson—Branching Out
9:00 Keynote Speaker
10:00 Break
10:30 Workshops
12:00 noon Lunch
12:45 p.m. Worship/Communion—Karl Schimpf, Rick Kiefer (music)
1:15 Business Meeting
Agenda—same as last year without Resource Person Report
Under old business—consolidation report
2009 NA Annual Meeting
New business—new nominating committee
5 year location report—Bob will email to Cindy (we are near the end of the five year
list)
Cindy will get all materials to Sue, since she will not be in attendance at the meeting.
Rae-Ellen and Sue will meet one hour prior to meeting, to make sure everything is set.
Schedule and fees will be put in the WCA Congregationalist and on the website, as well as mailed and emailed to the churches.
Bob Noble moved to approve schedule and agenda, Pam Roble seconded. The motion passed.
New Business
Rae-Ellen and Ardie are the only remaining members of the EC to continue, with Sue LeFeber continuing as Past-Moderator. We have no official report from the Nominating Committee. Sue will contact Diane Williams to ask if the Nominating Committee would like any additional suggestions to fill the open positions.
Keynote—Sue has secured Les Longden, Professor of Pastoral Care, Missions and Evangelism, UDTS
Sunday School— Cindy will contact the suggested persons
Treasurers/Trustees—MMBB Rep—Rob has secured this person
Church Marketing/Growth—Pam Smith is on the NA Committee,
Congregational Care—
Jim McKenzie, Pastor of the Ozaukee church and a licensed counselor
Karl Schimpf will do the afternoon communion service. Sue will ask Sam Schaal to do Friday evening and Chris Bryan to do morning devotions on Saturday.
Rae-Ellen would like to set the
date for April 17-18. There is a
conflict with
May 1 and 2 was suggested as an alternative. Rae-Ellen will check her calendar to see if she is available. Sue will also check the date of the 2009 NA Minister’s Convocation. We will also check the location on the five-year plan. Our goal is to announce this at the 2008 WCA Annual Meeting.
Rick and Rae-Ellen would like to have the WCA meet more than once a year. They are looking at a Christmas gathering, perhaps the second week in December. It would be a chance to get together outside the context of a business meeting. They are hoping to have a date and other information available at the meeting.
We will also ask Rick to write a report for the Annual Report about the website updating.
Closing Prayer
Rob Brink offered the closing prayer.
Adjournment